Introduction to Computing

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WORD PROCESSING WITH MS-WORD, BASICS

TO START:

Start your computer. Locate the icon for Word on the display (a large W). Move mouse pointer to it and double-click the left button to start the program.

Learn some basic word processing vocabulary by examining the ribbon. The ribbon has a number of tabs that collect Word tasks together:

Quick access toolbar is by default above the ribbon. You can add your personal favorite operations to it by right-clicking any icon on ribbon. Your personal settings remain even on school workstations for some weeks when you return to the same workstation.

Word and Office 2010 tutorials and help are online:

Microsoft starting page for Office products support

http://www.word-2010.com/ tutorials

http://www.electricteacher.com/

WORD exercise 1: Getting started

Enter the text below without any formatting. Type the text as it is but do not press (Enter) at the end of a line, let the program do word-wrap for you. Only to finish a paragraph press Enter. You may use Backspace and Delete keys to make corrections. Don't worry about mistyping, we'll finish with a spelling check. See what font you have as default (Calibri, Tahoma?). Change font to Times New Roman. This you can do by changing the Style normal for this document, or selecting all and changing.
If you copy and Paste, use the Paste Special as Unformatted text. If there are extra spaces, etc., use Replace.

Text:

Hypersearching the Web

With the volume of on-line information in cyberspace growing at a breakneck pace, more effective search tools are desperately needed. A new technique analyzes how Web pages are linked together.

by Members of the Clever Project

Every day the World Wide Web grows by roughly a million electronic pages, adding to the hundreds of millions already on-line. This staggering volume of information is loosely held together by more than a billion annotated connections, called hyperlinks. For the first time in history, millions of people have virtually instant access from their homes and offices to the creative output of a significant - and growing - fraction of the planet's population.

Select Review from the ribbon, and Spelling (make sure your language is English). Follow the instructions. After completeting the spelling check, move to the title and select it with the mouse: keep left button down and drag over the word. It is now highlighted. Change it to Heading1. Change the line with author info into boldface: click B on the toolbar, and also italics. Save your work: File Save As Hyper.docx to your directory.

Continue: enter the rest of the text. Format it with bullets etc. as you go.

But because of the Web's rapid, chaotic growth, the resulting network of information lacks organization and structure. In fact, the Web has evolved into a global mess of previously unimagined proportions. Web pages can be written in any language, dialect or style by individuals with any background, education, culture, interest and motivation. Each page might range from a few characters to a few hundred thousand, containing

How, then, can one extract from this digital morass high-quality, relevant pages in response to a specific need for certain information?

The Challenges of Search Engines

Computer disks have become increasingly inexpensive, enabling the storage of a large portion of the Web at a single site. At its most basic level, a search engine maintains a list, for every word, of all known Web pages containing that word. Such a collection of lists is known as an index. So if people are interested in learning about acupuncture, they can access the "acupuncture" list to find all Web pages containing that word. But such text searches frequently retrieve tens of thousands of pages, many of them useless. How can people quickly locate only the information they need and trust that it is authentic and reliable?

When all has been entered, highlight the second paragraph and change it to another font. Select the down-arrow next to number 10 from the toolbar and move to Arial. Click to select it. Save your work again.

Next, edit the text: move the second paragraph after the third paragraph using mouse. Get used to cutting, pasting and moving by trying with different parts of the text (word, sentence, area). Note that you have the option of copying the formatting or to format text according to the surrounding text.

Format the document: Add a header (type of the report), and a footer (date and your name) using Header and Footer, and add also a page number. Close the footer view.

Adjust margins on the Page layout , make margins narrower. Additonally, try different themes on your document.

Add a page break with Ctrl-Enter. Save again.

Create a table

Create a table: Table, Insert table, select number of columns as 3 and number of rows 8. Enter the information.

World Regions in 2010 Population Internet Users
Middle East 212 336 924 63 240 946
Europe 813 319 511 475 069 448
Asia 3 834 792 852 825 094 396
Latin America/Caribbean 592 556 972 204 689 836
Oceania / Australia 34 700 201 21 263 990
Africa 1 013 779 050 110 931 700
North America 344 124 450 266 224 500

Try different ways of formatting the table nicely, and right-align the numbers. Arrange the rows in alphabetical order: Table Sort, symbol for sort is A>Z. Save again.

Mathematical expressions

Continue the same document, but start a new page: CTRL-Enter.

Write heading Special Characters, and make it Heading 2.

You can add special characters from menu Insert/Symbol. Type in the following lines:

Copyright-character is ©, Windows™

Today's temperature is +15º C

The character for euro AltGr-E: 15 €

A dash for number combinations - CTRL and minus of numerical keypad: Espoon–Vantaan, pages 14–87

Subscripts and superscripts can be added using keyboard shortcuts:

English version:

superscript = CTRL and +

First time to holding CTRL down and pressing + makes following characters superscript, second time hitting the same combination returns normal mode again. Subscripts can be selected from the ribbon X symbol. Try with following equations:

E = mc2 and H2CO3

Microsoft Office has an add-in program to edit equations which is accessible from Word, Excel and PowerPoint. Continue your document by adding the following equations, each in a separate object. When you finish editing the equation, choose Inline to include it to your text.

Insert Equation
You get a special toolbar of symbol characters to choose from. Note, that each block opens a selection of related symbols from where you pick by clicking on them.
The best way to enter formulas is to follow the way you write them: large units like lines first, then the characters above and below. To finish, click outside the formula area.

Save the file again on the same name. Close all documents.

 

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Created by: Jaana Holvikivi
Updated: 26.9.2013